Last Updated: 24/05/2018
"Personal data" means data about a person who can be identified (i) from that data, or (ii) from that data and other information to which Voyagin has or is likely to have access ("personal data").
Personal Data provided by You
The provision of your personal data to Voyagin Platforms is basically your choice. However, if you choose not to provide any personal data, you may not be able to use certain features of Voyagin Platforms and/or our Services.
If you give us information on behalf of someone else, you warrant that the other person has appointed you to act on his or her behalf and you will:
give us, if necessary, consent on his or her behalf to the processing of the personal data;
give us, if necessary, consent to the transfer of his or her personal data abroad.
Data automatically collected in the course of your use of the Site
Our Use and Retention of Personal Data
Generally, we collect personal data in order to provide our products and services to you, and to personalize and improve our Services and your user and customer experience with Voyagin. Personal data collected by us may be used:
to provide you with service information, and news;
to support the services offered on Voyagin Platforms;
to contact you for feedback about our Services;
to conduct research about our customer base or services;
to fulfil your reservation and purchase requests;
to inform you of promotions, offers, surveys, events, products, and services, which may be of interest to you.
to process your payments;
to customise your online experience according to your chosen interests and preferences and enhance your current and future visits to Voyagin Platforms or use of our Services;
to reduce credit risk, detect and protect us against error, fraud and other criminal activity;
to comply with law, the requests of law enforcement and regulatory officials, or orders of court; and
to enforce our legal rights and remedies.
We always have a legal basis to process your personal data. In most cases the legal basis will be one of the following:
to fulfil our contractual obligations to you, for example to provide the services, to ensure that invoices are paid correctly. Failure to provide this information may prevent or delay the fulfilment of these contractual obligations
to comply with our legal obligations, for example obtaining proof of your identity to enable us to meet our anti-money laundering obligations
to meet our legitimate interests, for example to understand how you use our products services and to enable us to derive knowledge from that, which allows us to develop new products and services. When we process personal data to meet our legitimate interests, we put in place robust safeguards to ensure that your privacy is protected and to ensure that our legitimate interests are not overridden by your interests or fundamental rights and freedoms.
We may obtain your consent to collect and use certain types of personal data when we are required to do so by law (for example, in relation to our direct marketing activities and sensitive personal data). If we ask for your consent to process your personal data, you may withdraw your consent at any time by contacting us using the details at the end of this privacy notice.
We are not in the business of selling your information. There are, however, certain circumstances in which we may share your personal data with certain third parties without further notice to you, such as the following situations:
If you choose to book or purchase a Host Service through Voyagin Platforms and/or our Services, then we will provide share certain personal data to the applicable Host so that the Host may contact you. You agree that Hosts may contact you through our Services solely for the purpose of providing Host's Services;
As we develop our business, we might sell or buy businesses or assets. In the event of a corporate sale, merger, reorganization, dissolution or similar event, personal data may be part of the transferred assets;
We, like many businesses, sometimes hires other professionals or companies to perform certain business-related functions. Examples of such functions include mailing information, maintaining databases and processing payments. When we engage other organizations, agents or service providers to perform a function of this nature, we will only provide them with the information that they need to perform their specific function;
We may disclose your personal data if required to do so by law or in case that it is necessary to (i) comply with a legal obligation, (ii) protect and defend the rights or property of Voyagin, (iii) act in urgent circumstances to protect the personal safety of users of the Site or the public, or (iv) protect against legal liability.
Personal data provided by you will be retained as long as the purpose for which the data was collected continues. We will keep your personal data for as long as we have a relationship with you, and for a period of 10 years thereafter.
Thereafter, we will destroy or delete the information, or remove the means by which the data can be associated with you, unless its retention is required to satisfy legal, regulatory, accounting or other business requirements or to protect our interests.
You have certain rights regarding your personal data, subject to local law. These include the following rights to:
access your personal data
rectify the data we hold about you
erase your personal data
restrict our use of your personal data
object to our use of your personal data
receive your personal data in a usable electronic format and transmit it to a third party (right to data portability)
lodge a complaint with your local data protection authority.
If you would like to discuss or exercise such rights, please contact us at the details specified in the section 7. "Questions or Concerns". However, please note that your rights of privacy or personal data will not be absolute rights so we may not be responsible for accepting your requests when the law permits us not to do so.
We encourage you to contact us to update or correct your information if it changes or if the personal data we hold about you is inaccurate.
We will contact you if we need additional information from you in order to honour your requests.
Data Security and International Transfers
We take reasonable steps to protect personal data provided to us via Voyagin Platforms from loss, misuse, and unauthorized access, disclosure, alteration, or destruction. We will use technical and organizational measures to safeguard your personal data, for example,
access to your account is controlled by a password and username that are unique to you;
we store your personal data on secure servers;
payment details are encrypted using secure sockets layer technology.
While we will use all reasonable efforts to safeguard personal data, you acknowledge that the use of the Internet is not entirely secure and for this reason we cannot guarantee the security or integrity of any personal data that are transferred from you or to you via the Internet.
Because of the global nature of our business, the data that we collect from you may be transferred to countries whose data protection laws are not as comprehensive as those from where you are based. When we transfer personal data overseas, as part of Rakuten group, we put in place adequate measures including Binding Corporate Rules we implemented, a recognized European data protection standard. Binding Corporate Rules (the “BCRs”) provide for an appropriate level of protection for global data processing within us. Our rules have been approved by the relevant European Union Authorities and these are also a strong commitment to protect your privacy around the world. Rakuten’s BCRs are available here: https://corp.rakuten.co.jp/privacy/en/bcr.html
Please direct any questions or concerns that you may have regarding our handling of your personal data to:Attn: Personal Data Protection OfficerEmail: [email@example.com]
Also, you can lodge a complaint to the Global Privacy Manager of Rakuten or a data protection authority in accordance with Rakuten’s BCRs (https://corp.rakuten.co.jp/privacy/en/bcr.html)
Please provide your name, contact number, email address and all relevant details along with your question or concern, so that we can review and respond to your question or concern in an efficient and effective manner.